Privacy Policy

1. Information We Collect

1.1 Information You Provide

We collect the following information that you actively provide to us:

• Account details: Email address and authentication data used to create and access your employer account.
• Employer profile information: Employer or organization name, logo, description, employer type, website URL, social media links, headquarters location, and other profile fields you choose to provide.
• Job posting information: Job titles, descriptions, locations, salary ranges, tags, benefits, and application details (including apply email addresses or application URLs).
• Payment-related information: When you purchase a job listing, we store non‑card payment data such as price, duration, currency, payment status, associated job and employer, and references to Stripe payment identifiers. Card details are handled directly by Stripe and are never stored on our servers.
• Communications: Any information you provide when you contact us or respond to transactional emails.

Most employer profile and job posting information is intended to be public and displayed on the site. Account‑level data such as your login email and internal payment records are not made public.

1.2 Information Collected Automatically

When you use GeologyJobs, we may automatically collect limited technical information necessary to operate and secure the service, such as:

• Basic HTTP request data (e.g., date and time of access, URL requested, user‑agent)
• Session identifiers required to keep you logged in as an employer
• Aggregated metrics such as job view counts (for example, how often a listing is loaded)

We do not use advertising trackers or third‑party analytics cookies.

2. How We Use Your Information

We use the information we collect for the following purposes:

• Account management: To create and maintain your employer account, authenticate you, and provide access to the dashboard.
• Operating the job board: To create, display, and manage employer profiles and job postings, and to show job seekers relevant information.
• Payments and billing: To process payments for job listings, record payment status, and manage job activation and expiry.
• Service communications: To send you transactional messages related to your account, payments, and job postings (for example, login emails, payment confirmations, and job status notifications).
• Security and abuse prevention: To protect the platform, prevent fraud and abuse, and enforce our terms.
• Service improvement: To understand how the platform is used in aggregate and to improve features and reliability.

Important: Most employer profile fields and job posting details are public by design. Do not include information in these fields that you do not wish to make public.

3. How We Share Your Information

We do not sell, trade, or rent your personal information to third parties.

We may share your information only in the following circumstances:

• Service providers: We use carefully selected third‑party providers to operate GeologyJobs, for example:
  • Hosting and infrastructure: Our servers and database run on virtual machines provided by Linode (Akamai Cloud). See their privacy statement.
  • Payment processing: We use Stripe to process payments. Stripe acts as an independent controller for card details; see their privacy policy.
  • Email delivery: Transactional emails are sent via Postmark. See their privacy policy.

  We may change our service providers from time to time. If we do, we will update this list.

• Legal compliance and protection: We may disclose information when required by law, legal process, or if we believe it is reasonably necessary to protect the rights, property, or safety of GeologyJobs, our users, or the public.
• Public content: Employer profiles and job postings are intentionally public and may be indexed by search engines or accessed by any visitor.

4. Data Storage and Security

4.1 Where Your Data Is Stored

GeologyJobs runs on a virtual private server (VPS) provided by a hosting provider. Your data and files such as images are stored on this server.

4.2 Security Measures

We implement industry-standard security measures to protect your data, including (but not limited to):

• Encryption in transit via HTTPS
• Server‑side validation and CSRF protection for forms and APIs
• Password hashing (we never store plain‑text passwords)
• Session hardening and secure cookie settings
• Use of prepared statements for all database queries
• Access controls on production systems

Security Disclaimer: While we take reasonable steps to protect your data, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security.

5. Cookies and Tracking

GeologyJobs uses a minimal set of cookies required for the platform to function properly.

5.1 Essential Cookies

• Session cookies: Used to authenticate and maintain your logged‑in state in the dashboard.

5.2 Third‑Party Cookies

When you are redirected to Stripe Checkout to pay for a job listing, Stripe may set its own cookies on its domain to operate its service and prevent fraud. These cookies are controlled by Stripe under its own privacy policy.

5.3 What We Don't Use

We do not currently use:

• Advertising cookies
• Third‑party marketing trackers
• Third‑party analytics cookies

You can manage cookie settings through your browser preferences. Disabling essential cookies may prevent you from logging in or using certain features.

6. Data Retention

We retain your data only as long as necessary to provide our services:

• Employer account and profile data are retained while your account remains active.
• Job postings and related data are retained while jobs are active or as long as reasonably necessary for record‑keeping.
• Payment records are kept for accounting, billing, and legal compliance purposes.
• Server logs and security‑related data are retained for a limited time to operate and secure the service.

7. Your Rights

You have the following rights regarding your personal data:

• Access: View your account, employer profile, and job posting information through the dashboard.
• Modify: Update or correct your employer profile and job postings at any time.
• Delete: Remove job postings from public view by setting the status to "closed".

8. International Users

GeologyJobs is accessible worldwide. If you access the service from outside the country where our servers are located, your information may be transferred to and processed in another country. By using our services, you consent to such transfers, subject to applicable data protection laws.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements.

• Material changes will be communicated in a reasonable manner (for example, via the dashboard or on this page).
• Continued use of the platform after changes take effect constitutes acceptance of the updated policy.

10. Questions and Concerns

If you have questions or concerns about this Privacy Policy or our data practices, please contact us.